1. Name

The group’s name is ‘Kingston LGBT Forum’

2. The purposes of the group

The Forum exists to ensure that Kingston upon Thames and surrounding areas are a safe and positive place that embraces the culture and needs of all LGBT people who live; work; study; visit or socialise in the borough.

Aims and objectives:

a. To ensure strategies take into account the needs of LGBT communities

b. To provide a platform to voice concerns about issues relevant to the LGBT communities and to coordinate action on these issues

c. Building strong partnerships and sharing information between the LGBT communities and the private/voluntary/statutory agencies

d. To raise awareness, enhance the confidence, and ensure strategies are in place to deal with homophobic/transphobic attitudes to crime

e. To identify and address the issues regarding transgender people

f. To recognise and support the cultural and social needs of LGBT people of all ages

g. To initiate and support LGBT events in the community to raise awareness of LGBT issues

Equality and diversity

The group will not discriminate on the grounds of gender, race, colour, ethnic or national origin, sexuality, disability, religion or belief, marital status or age.

3. Committee/Members

The group shall be managed by a committee of members who are appointed at the Annual General Meeting (AGM) of the group.

4. Carrying out the purposes

In order to carry out the group’s purposes, the committee have power to:

1. Raise funds, receive grants and donations

2. Apply funds to carry out the work of the group

3. Cooperate with and support other charities with similar purposes

4. Do anything which is lawful and necessary to achieve the purposes

5. Membership

The group shall have a membership. People who support the work of the group and are aged 16 or over, can apply to the committee to become a member. The committee will keep an up-to-date membership list.

The committee may remove a person’s membership if they believe it is in the best interests of the group. The member has the right to be heard by the committee before the decision is made and can be accompanied by a friend.

6. Annual General Meeting (AGM)

a. The AGM must be held every year, within 15 months of the previous AGM and with 14 days notice given to all members telling them what is on the agenda. Minutes must be kept of the AGM

b. There must be at least 3 members present at the AGM

c. Every member has one vote

d. The committee shall present the annual report and accounts

e. Any member may stand for election as a committee member

f. Members shall elect between 3 and 12 committee members to serve for the next year. They will retire at the next AGM but may stand for reelection

7. Committee meetings

a. Committee must hold at least 3 meetings each year. At their first meeting after the AGM they will elect a chair, treasurer and secretary who will be deemed as the designated officers of the Committee. Committee must act by majority decision

b. At least 2 designated officers must be present at the meeting to be able to take decisions. Minutes shall be kept for every meeting

c. If committee members have a conflict of interest they must declare it and leave the meeting while this matter is being discussed or decided

d. During the year, the committee may appoint up to 2 additional committee members who will stand down at the next AGM

e. The committee may make reasonable additional rules to help run the group. These rules must not conflict with this constitution or the law.

8. Money and property

a. Money and property must only be used for the group’s purposes

b. The committee must keep accounts. The most recent annual accounts can be seen by anybody on request

c. Committee cannot receive any money or property from the group, except to refund reasonable out of pocket expenses.

d. Money must be held in the group’s bank account. All cheques must be signed by at least two designated officers on the mandate.

9. General meetings

If the Committee consider it is necessary to change the constitution, or wind up the group, they must call a General Meeting so that the membership can make the decision.

Committee must also call a General Meeting if they receive a written request from the majority of members. All members must be given 14 days notice and told the reason for the meeting. All decisions require a two thirds majority. Minutes must be kept.

1. Winding up any money or property remaining after payment of debts must be given to a group with similar purposes to this one

2. Changes to the Constitution can be made at AGMs or General Meetings. No change can be made that would make the organisation no longer a group

3. General Meeting called on written request from a majority of members

4. The Committee may also call a General Meeting to consult membership