Notice is hereby given that the Annual General Meeting (“Meeting”) of KINGSTON LGBT FORUM (the “Forum”) will be held in the Meeting Room at KINGSTON QUAKER CENTRE, FAIRFIELD EAST, KINGSTON UPON THAMES, KT1 2PT, on 19 FEBRUARY 2019 at 20:00.

You will be asked to consider and vote on the resolutions below. Resolutions 1 to 11 will be proposed as ordinary resolutions and resolution 12 will be proposed as a special resolution.

  1. To receive and adopt the Forum’s annual accounts for the financial year ended 31 March 2018, together with the Committee’s report on those accounts.
  2. To re-elect LEWIS FRIEND as a member of the Forum’s Committee.
  3. To re-elect KATY HARRAD as a member of the Forum’s Committee.
  4. To appoint ANNIE MCINTYRE as a member of the Forum’s Committee, who was appointed by the Committee since the last AGM.
  5. To re-elect MALCOLM MCQUILLEN as a member of the Forum’s Committee.
  6. To re-elect CHARLIE PARKER as a member of the Forum’s Committee.
  7. To re-elect SAMUEL QUINLAN as a member of the Forum’s Committee.
  8. To re-elect LIAM ROGERS as a member of the Forum’s Committee.
  9. To re-elect MICHAIL SARAFIDIS as a member of the Forum’s Committee.
  10. To re-elect MARK STENHOFF as a member of the Forum’s Committee
  11. To re-elect OLLY STREDWICK as a member of the Forum’s Committee.
  12. THAT with effect from the conclusion of the meeting the draft constitution produced to the meeting and, for the purposes of identification, attached to this resolution be adopted as the constitution of the Forum in substitution for, and to the exclusion of, the Forum’s existing constitution.

By order of the Committee

CHARLIE PARKER

Chair

25 JANUARY 2019

NOTES TO THE NOTICE OF ANNUAL GENERAL MEETING

RESOLUTION 1 ADOPTION OF ANNUAL ACCOUNTS

Under resolution 1, the Forum is proposing to receive and adopt the annual accounts for the financial year ended 31 March 2018. A copy of the accounts will be available for inspection here and at the annual general meeting from the start of the meeting an up until the close of the meeting.

RESOLUTION 12 ADOPTION OF NEW CONSTITUTION

Under resolution 12, the Forum is proposing to adopt a new constitution in substitution for the existing constitution. The principle changes introduced by the new constitution are to transform the Forum’s structure into that of an organisation which can apply for the status of a charitable incorporated organisation, with the Charity Commission, by adopting a model constitution.

A copy of the Forum’s existing constitution will be available here for inspection from the date of this notice of meeting until the close of the meeting. The proposed new constitution will also be available for inspection here and at the annual general meeting from the start of the meeting and up until the close of the meeting.

Communication

Members who have general queries about the meeting should email Charlie Parker at chair@kingstonlgbtforum.org.uk (no other methods of communication will be accepted).

You may not use any other electronic address provided either:

  • In this notice of annual general meeting; or
  • Any related documents

to communicate with the Forum for any purposes other than those expressly stated.